![]() an electronic transfer of funds with bank or other financial institution transaction numbers (NOTE: Remittance advice or internal payment system statements without supporting bank transaction information or statement is not sufficient),.Sufficient proof of payment includes a copy of one of the following: overhead-related expenses such as cell phone charges, vehicle purchase payments, insurance payments, etc.īefore interim or final payment is issued, prime contractors and lead contractors must show that their sub-contractors have been paid for the work completed to date.similar costs not directly incurred in relation to eligible closure activities.costs of work to prepare for contract bids, grant applications or contracts.administration fees, commissions and marketing expenses. ![]() ![]() the invoice must not include ineligible costs such as:.the invoice must be verified and signed by the licensee.a copy of the invoice from your company to the licensee for the work completed to date.You will need the following to fill out the invoice and reporting forms on the SRP application site – known as the Electronic Transfer System – and submit a payment request: Make sure you have the following documentation See guidelines section: Final Payment Request, IRG page 28.Incorrect project data numbers provided in Section H.See guidelines section: Payment Request and Review Process, IRG page 12.Missing infrastructure site IDs or they do not match the ones approved in the SRP grant agreement.See guidelines section: Invoice and Payment Request Details, IRG page 17.GST or carbon tax is included in the grant payment amount requested.Supporting invoices for work completed are missing from the invoice submission or not sufficient.An optional fillable PDF is available for your use: Progressive Reclamation Declaration Form template (PDF, 204 KB).See guidelines sections: Invoice and Payment Request Details, IRG page 16 and figure 10 Generating and Filling out the Progressive Reclamation Document, page 27.Progressive Reclamation Declaration Form not included or filled out in its entirety.See guidelines sections: Invoice and Payment Request Details, IRG page 16 and Final Payment Request, page 27.No valid AER OneStop Submission ID provided.See guidelines section: Invoice and Payment Request Details, IRG page 14.Missing Licensee signature on covering/main invoice that includes all work completed and charges.See figure 6 Payment Requested, IRG page 22.Incorrect payment amounts requested and/or not supported by invoice submissions.See guidelines section: Proof of sub-contractor payment, IRG page 17.Missing or incomplete proof of sub-contractor payment.While all requirements of the invoicing guidelines must be met in their entirety, these are provided as the most common errors or omissions seen during reviews to assist with preparing submissions. In response to inquiries from industry, the most common reasons for declining invoice submissions and the specific page reference to the requirement in the Invoice and Reporting Guidelines (IRG) (PDF, 2.3 MB) are listed below. An optional invoice template in Word and PDF fillable formats is available for your use.įollow these steps to submit your interim and final invoicing on the SRP application site. The Site Rehabilitation Program (SRP) provides grants to oil field service contractors to perform well, pipeline, facility, and oil and gas site closure and reclamation work.Ĭontractors who have been approved for an SRP grant must submit invoicing to receive their interim and final grant payments.
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